Recurring E-Check Billing
Sales Data
The payment type Recurring E-Check billing allows user to create recurring ACH payments. All required fields are marked with a red asterisk Although the fields Cost Center/ Internal Num, SAP GL/Account and Fund Number may or may not have default values, depending on the merchants preference. Ensure that all numerical fields do not contain space, if there are errors in the fields or invalid characters are entered the form will not be processed .
Type A merchants require the following fields within the sales data to be completed:
"Cost Center/ Internal Num", "SAP GL/Account", "Fund Number", and the "Sale Amount". Type A merchants can only enter one SAP revenue account to any one credit card transaction.
A type B merchant only requires the "MRN#" and "Sale Amount" field to be completed.
A type C merchant can enter several SAP accounts within a single credit card sale. Because Type C can enter several SAP accounts there are several rows within the Credit Card Sale form allocated for the input of SAP information. The user must ensure that the Amount fields of the SAP revenue accounts sum to the exact value of the Sale Amount field. By default the user only has three available fields to input SAP information, if the user needs to enter more than three SAP accounts he/she can click the blue addition symbol located below the last enter SAP account entered. Although it is defaulted to show three user fields, only one of the fields is required to be completed totaling to the required Sale Amount field.
A type D merchant can enter several SAP accounts within a single credit card sale. It has the same general requirement fields and structure to the type C merchant. Only one account is required in order to continue rather then the defaulted three blank users that are given.
Customer Data
After entering sales data the user must enter customer banking information, this includes, "Routing Number", "Account Number", "Acct. Holder First Name", and "Acct. Holder Last Name":
Recurring Billing
Under the "Recurring Billing" header the user must enter information describing how frequent the customer will be charged. The field "Payment Frequency" contains a drop down menu that gives the user three different options: weekly, monthly and yearly. The user has the option of manually entering the start date or clicking the the calendar symbol next to the to the "Start On" field, if clicked a calendar displaying dates the user can pick from will be displayed.
Processing the Transaction
When you have finished filling in all the required fields and any additional fields you choose to fill in, you can process the transaction. If you decide at this point that you no longer want to process this transaction you can either click "Reset" at the bottom of the screen to reset the form and enter in new information, or you can click "Cancel" to close out the payment screen.
Once you click process, if you missed any required fields you will be prompted to fill in these fields. You will not be able to proceed until all required fields are filled in. Once all the required fields are filled in, you can click "Process Payment."
Transaction Result
After the user has clicked "Process Payment." they will be forwarded to the Transaction Result, which will either be an approval or decline. This screen also allows you to print or email a receipt.
If you choose to email a receipt click the "Email A Receipt" button. At the bottom of the screen a field labeled Email Receipt Options will come up. Enter the customers email address into this field and click "Send". A message will appear saying that the receipt was sent.
If you choose to print a receipt click the "Print A Receipt" button. The receipt will open in a new window and you can then print the receipt. Click "Close" to close the window when the receipt has printed. When you are finished with the transaction click "Close" at the bottom of the screen, and you will return to the payment page.
